Submissions

Author Guidelines

Introduction

Article Types

Submission Process

Manuscript Preparation

Article Structure and Organization

Artwork

Journal Editorial Standards

Journal Ethical Standards

Competing Interests

Open Access & CC License

Post-Acceptance Rights

Article Proofs

Articles in Press

Responsible Sharing

Introduction

Journal of Artificial Intelligence for Medical Sciences (JAIMS) is an international peer reviewed journal that covers all aspects of theoretical, methodological and applied artificial intelligence (AI) for medical sciences, healthcare and life sciences. The Editors welcome original research articles, comprehensive reviews, correspondences and perspectives that provide novel insights into diagnostics, drug development, care processes, treatment personalization with the support of machine/deep learning, data science, natural language processing (NLP), etc.

Article Types

Journal of Artificial Intelligence for Medical Sciences (JAIMS) publishes a range of article types with the following specifications:

• Research Article. A research article describes an original study which is of interest to the readership of the journal. Specifications: unstructured abstract of max. 250 words, main body of text (i.e. excluding abstract, tables, figures and references) not to exceed 8,000 words, max. 8 tables and/or figures, max. 100 references.
• Review Article. A review article is a comprehensive and balanced survey of recent developments in a given field which is of interest to the readership of the journal. Review articles are often commissioned, although pre-submission enquiries for reviews are also welcome. Specifications: unstructured abstract of max. 250 words, main body of text (i.e. excluding abstract, tables, figures and references) not to exceed 6,000 words, max. 12 tables and/or figures, max. 150 references.
• Perspective. A perspective is intended to provide a forward-looking and/or speculative approach to a given research topic which is of interest to the readership of the journal. Perspectives should always remain balanced and aim to stimulate discussion within the relevant research community. Pre-submission enquiries for perspectives are encouraged. Specifications: no abstract required, main body of text (i.e. excluding tables, figures and references) not to exceed 2,000 words, max. 2 tables and/or figures, max. 20 references.
• Correspondence. A correspondence is a concise communication which provides a forum to address new or hot issues which are relevant to the readership of the journal. Specifications: no abstract required, main body of text (i.e. excluding tables, figures and references) not to exceed 1,200 words, max. 2 tables and/or figures, max. 20 references.
• Commentary. A commentary is a short manuscript that provides information about a recent development or innovation in the field or opinions on unresolved and timely issues. The nature of such an article lends itself to opinion. Thus appropriate evidence should be provided, excessive speculation should be avoided and the topic should be of interest to the readership of the journal. Specifications: no abstract required, main body of text (i.e. excluding tables, figures and references) not to exceed 1,000 words, max. 3 tables and/or figures, max. 10 references.
• Highlight. A Highlight is a short collection of bullet points that convey the core findings and provide readers with a quick textual overview of the article. These three to five bullet points describe the essence of the research (e.g. results or conclusions) and highlight what is distinctive about it. Author instructions: Highlights should be submitted as a separate source file (i.e. Microsoft Word not PDF) by selecting "Highlights" from the drop-down list when uploading files. Please adhere to the specifications below. Specifications: include 3 to 5 highlights, a maximum of 85 characters, including spaces, per highlight.

Submission Process

Manuscripts are submitted to Journal of Artificial Intelligence for Medical Sciences using online submission and peer review system. Please click on the Submissions button in drop-down menu of “home" on the journal homepage for a link to access this system. Instructions will be provided on screen for uploading all the relevant information and files associated with your submission. All manuscripts must be in the English language and Authors are advised to ensure clarity, brevity and accuracy of the information provided.

Note that the submission of a manuscript means that the research described has not been published previously in other journals, that it is not under consideration for publication elsewhere, that its publication is approved by all Authors – either tacitly or explicitly – and by the responsible authorities where the work was carried out, and that upon acceptance the article will not be published elsewhere in the same form, either in English or in any other language, including in any electronic medium, without the written permission of the journal owner. The editorial team of Journal of Artificial Intelligence for Medical Sciences verifies the originality of submitted manuscripts using similarity detection software.

Submission to the journal proceeds in an online environment only where Authors will be stepwise guided through the process of entering article details and uploading submission files. The online submission system automatically converts all source files into a single PDF file which is used in the peer review process. Please note that even though source files are converted to PDF at submission, the original editable files (e.g. in Word or LaTeX) are still needed for further processing and typesetting after acceptance. All correspondence, including notification of the Editor’s decision and requests for revision, is sent via email.

Manuscript Preparation

Use of Word Processing Software

It is important that your manuscript text file is saved in the native format of the word processor used. The text should be in a single-column format and the layout should be kept as simple as possible. Most formatting codes will be removed and replaced on processing the article. In particular, do not use the word processor’s options to justify text or to hyphenate words. However, you can use bold face, italics, subscripts, superscripts, etc. When preparing tables, if you are using a table grid, use only one grid for each individual table and not a grid for each row. If no grid is used, use tabs and not spaces to align columns. Note that source files of figures, tables and text graphics will be required regardless of whether you embed your figures in the text or not. To avoid unnecessary errors you are strongly advised to use the “spell-check” and “grammar-check” functions of your word processor.

LaTeX Submissions

Manuscripts, for example those which contain a lot of mathematical formulas, can also be submitted in LaTeX. All source files that are uploaded to the submission system will be automatically compiled into a single PDF file to be approved by the Author at the end of the submission process. While the compiled PDF will be used during peer review, the uploaded source files will be sent to the Publisher for publication upon acceptance. Please do not use subfolders for your LaTeX submission, e.g. for figures or bibliographic files. Should you require additional technical information for uploading and compiling your LaTeX submission, please refer to the following resource: https://www.ariessys.com/wp-content/uploads/EM_PM_LaTeX_Guide.pdf.

Article Structure and Organization

Cover Letter

Including a cover letter with your submission gives you a chance to convince the Editors that your article is suitable for publication in the journal and of importance to its readership. A cover letter should be no more than two pages long and should include all the standard elements which are to be expected in an official letter (for example, the date and the address of the recipient, etc.). The Author(s) should confirm that the submission is original (include the title of the manuscript and the journal name) and not under consideration for publication in another journal. Furthermore, you should briefly mention the focus of the manuscript (no more than 4-5 sentences). Note that while we ask the Author(s) to provide competing interest information separately, you are welcome to also include this information in the cover letter. Please check the cover letter template for your reference.

Abstract

The abstract of your article should briefly state the purpose of the research, the main results and the major conclusions. An abstract is often presented separately from the article, so it must be able to stand alone. It should therefore not contain any undefined abbreviations or unspecified references. If references are still deemed essential, then cite the Author(s) and year(s). Also, if non-standard or uncommon abbreviations cannot be avoided they must be defined at their first mention in the abstract itself.

Graphical Abstract

A graphical abstract is a graphical equivalent of the written abstract of an article. Graphical abstracts should be a single image, designed to help the reader to quickly gain an overview of the article and to ascertain the purpose and results of a given research. Graphical abstracts are intended to facilitate online browsing, to help readers quickly identify if an article is relevant to their research interests, and to draw extra attention to an article thereby increasing its readership. Adding a graphical abstract to an article is optional, but if included it has to be submitted as a single figure meeting the general artwork requirements. Note that graphical abstracts should not exceed 280 (width) x 140 (height) pixels in size and that no caption is to be included with the figure.

Keywords

Immediately after the abstract, provide a maximum of 8 keywords, using American-English spelling and avoiding general and plural terms and multiple concepts (for example, avoid “and”, “of”, etc.). Also avoid using abbreviations unless they are firmly established in the field. Note that these keywords will be used for indexing purposes.

Subdivision – Numbered Sections

Divide your article into clearly defined and numbered sections. Subsections should be numbered 1.1 (then 1.1.1, 1.1.2, ...), 1.2, etc. Note that the abstract should not be included in the section numbering. Use the section numbering also for internal cross-referencing: do not just refer to 'the text'. Any subsection may be given a brief heading. Each heading should appear on its own separate line.

Abbreviations

Abbreviations which are non-standard in the field should be defined at their first mention in the text and used consistently thereafter. Definitions can be placed in a footnote on the first page of the article.

Introduction

An introduction should state the objectives of the work and provide an adequate background. Make sure you explain the nature of the problem and provide the context of why the work is important. Avoid a detailed literature survey or a summary of the results and make sure you include all the relevant references.

Materials and Methods

This section is important to allow reproducibility of your work by an independent researcher. You should therefore provide sufficient details and a description of the techniques and equipment used. Standard techniques and methods used during the work should just be mentioned at the beginning of the section and descriptions of these are not needed. Methods that are already published should be summarized and indicated by a reference. If quoting directly from a previously published method, use quotation marks and cite the source. Any modifications to existing methods should also be described. If lengthy descriptions of experimental procedures are required, the Authors are encouraged to include them in a supplementary file. Where applicable, Authors must confirm whether all ethical approvals for a procedure have been obtained. For clinical trials, Authors have to clarify the study design (prospective, retrospective or other).

Results

Present your results and experimental data in a clear, consistent and concise manner. Only essential results should be included in the text and only points which are important for the discussion should be highlighted. Do not attempt to hide data; any secondary data can be included in a supplementary file.

Discussion

This section should contain an interpretation of what the results mean and explore their significance. Highlight the impact of your results compared with recent work and relate it back to the problem or original question in your study. Do not repeat the results in this section and avoid extensive citations or a discussion of published literature.

Conclusion

The main conclusions of the study may be presented in a short Conclusions section. Recommendations or plans for future studies can be included in this section as well.

Statements and Declarations

The following statements should be included under the heading "Statements and Declarations" for inclusion in the published paper. Please note that submissions that do not include relevant declarations will be returned as incomplete.

Competing Interests: Authors are required to disclose financial or non-financial interests that are directly or indirectly related to the work submitted for publication. Please refer to “Competing Interests and Funding” below for more information on how to complete this section.

Please see the relevant sections in the submission guidelines for further information as well as various examples of wording. Please revise/customize the sample statements according to your own needs.

Research Data

Journal of Artificial Intelligence for Medical Sciences encourages Authors to deposit their research data in a relevant data repository and to cite and link to this dataset in their article. In cases where data sharing is not possible for some reason, Authors are requested to make a statement to explain why the research data cannot be shared. Authors are required to provide a Data Availability Statement along these lines as a mandatory item in the submission process. 

Figure Captions

Authors must ensure that each illustration has a caption. Captions must be supplied separately and not attached to the figure itself. A caption should comprise a brief title (not on the figure itself) and a description of the illustration. Keep text in the illustrations themselves to a minimum, but explain all symbols and abbreviations used. Note that captions should contain the figure number as cited in the text.

Tables

Tables should be numbered consecutively in accordance with their appearance in the text and cited accordingly. They can be placed either next to the relevant text in the article or on separate pages at the end. For each table, please supply a caption consisting of the table number, a brief title and a description of the data shown in the table. Any previously published material must be identified by providing the original source in the form of a reference at the end of the table caption after ensuring that permission has been sought from the copyright owner (where required). Any footnotes to tables should be indicated by superscript lower-case letters and placed below the table body. Tables should be submitted as editable text and not as images. Avoid using vertical rules and shading in table cells and make sure that the data presented in a table does not duplicate results described elsewhere in the article.

References

Authors are responsible for the accuracy of the references used. References should be numbered consecutively in the order in which they are first cited. References used in tables or figure captions must be numbered in sequence with those in the text.

• Citations in text. Please ensure that every reference cited in the text is also present in the reference list and vice versa. Any references cited in the abstract must be specified in full. Unpublished results and personal communications are not recommended in the reference list, but may be mentioned in the text. If such references are included in the reference list they should follow the standard reference style of the journal and should include a substitution of the publication date as either ‘Unpublished results’ or ‘Personal communication’. Citation of a reference as ‘in press’ implies that the item has been accepted for publication.
• Web references. As a minimum, the full URL should be given and the date when the reference was last accessed. Any further information, if available (e.g. DOI, author names, dates, reference to a source publication, etc.) should also be mentioned. Web references can be listed separately under a different heading, if desired, or can be included in the reference list as well.
• References in a special issue. Please ensure that the words ‘this issue’ are added to any references in the list (and any citations in the text) to other articles in the same special issue.
• Citing Research Data. Datasets, program code and other methods should be recognized as original intellectual contributions and afforded recognition through citation. The journal therefore encourages Authors to appropriately cite underlying or relevant datasets in their manuscript by citing them in the text and including a data reference in the reference list. Data references should include the following elements: author name(s), dataset title, data repository, version (where available) and year. References to datasets and program code should also include a persistent identifier (e.g. a DOI). Persistent identifiers ensure future access to published digital objects and are assigned to datasets by digital archives, such as institutional repositories, or by partners in various digital preservation initiatives (e.g. Data-PASS).

Reference Style

In text : Designate references by number(s) in square brackets in line with the text. The actual Author(s) can be mentioned, but the reference number(s) must always be included.

In reference list : Number the references (with numbers in square brackets) in the list in the order in which they appear in the text.

Example of reference to a journal publication :
[1] Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002; 347(4):284-7.

Example of reference to a book :
[2] Lawhead JB, Baker MC. Introduction to veterinary science, 2nd edition. Cengage Learning, Boston (MA), 2008.

Example of reference to a chapter in an edited book :
[3] Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGraw-Hill; 2002. p. 93-113.

Example of web reference :
[4] Abrams EM, Becker AB, Gerstner TV. Anaphylaxis related to avocado ingestion: a case and review. Allergy, asthma & clinical immunology [Internet], 2011, Volume 7:12, DOI: https://doi.org/10.1186/1710-1492-7-12. Available from: BioMed Central.

Example of research data citation :
[5] Campbell A, Robert K. American national election study, 1948. ICPSR07218v3 [dataset]. Ann Arbor (MI): Inter-university consortium for political and social research [distributor], 1999. DOI: http://doi.org/10.3886/ICPSR07218.v3.

Notes :

• Note the shortened form for last page numbers, e.g. 284-7 in the first example above.
• In case of more than 6 Authors, the first 6 Authors should be listed followed by “et al.”.
• For further details on this reference style, please refer to “Uniform Requirements for Manuscripts Submitted to Biomedical Journals” (J Am Med Assoc. 1997; 277:927-934) and Samples of Formatted References for Authors of Journal Articles.

Supplementary Materials

The journal accepts electronic supplementary materials – such as applications, presentations, data sheets, images and sound clips – to support and enhance the circulation and presentation of your research. Submitted supplementary items will be published exactly as they are received (Excel and PowerPoint files will appear as such online) alongside the electronic version of the article. Please submit your supplementary materials together with the article and provide a concise and descriptive caption for each supplementary file. If you wish to make changes to supplementary materials during any stage of the publication process, please make sure to provide an updated file. Do not annotate any corrections on a previous version. Please switch off the ‘Track Changes’ option in Microsoft Office files as these will appear in the published version.

Footnotes

Footnotes can be used to give additional information and may include citations of references included in the reference list. They should be numbered consecutively throughout the article. Many word processors can build footnotes into the text and this feature may be used. If this is not the case, please indicate the position of footnotes in the text and list the footnotes themselves separately at the end of the article. Do not include footnotes in the reference list. Footnotes cannot contain a table or a figure. Footnotes to tables should be indicated by superscript lower-case letters (or asterisks for significance values and other statistical data) and placed below the table body instead. Footnotes to the title or Authors of an article are not given reference symbols. Authors are advised to always use footnotes instead of endnotes.

Journal Abbreviations

Journal names should be abbreviated according to:

• ISSN International Centre’s “LTWA” (List of Title Word Abbreviations): https://www.issn.org/services/online-services/access-to-the-ltwa/
• Index Medicus journal abbreviations: http://www2.bg.am.poznan.pl/czasopisma/medicus.php?lang=eng

Artwork

Image Manipulation

Authors are permitted to manipulate images for the purpose of clarity only. Manipulation for purposes of deception or fraud will be regarded as scientific ethical abuse and will be dealt with accordingly. For graphical images, Journal of Artificial Intelligence for Medical Sciences applies the following policy: no specific feature within an image may be enhanced, obscured, moved, removed or introduced. Adjustments of brightness, contrast or color balance are acceptable if and as long as they do not obscure or eliminate any information present in the original. Nonlinear adjustments (e.g. changes to gamma settings) must be disclosed in the figure legend.

Electronic Artwork

• Make sure you use uniform lettering and sizing of your original artwork.
• Save text in illustrations as “graphics” or embed the fonts used if your application provides that option.
• Number illustrations according to their sequence in the text.
• Use a logical naming convention for your artwork files.
• Provide captions to illustrations separately.
• Size your illustrations close to the desired dimensions in the published version.
• Submit each illustration as a separate file.

Image Formats

If your electronic artwork is created in a Microsoft Office application (Word, PowerPoint, Excel) then please supply the file “as is” in the native document format. For any application other than Microsoft Office which is used for creating artwork, once your electronic artwork is finalized please click “Save as” or convert the images to one of the following formats (note the resolution requirements for line drawings, halftones and line/halftone combinations):

• EPS (or PDF): Vector drawings; embed the fonts or save the text as “graphics”.
• TIFF (or JPEG): Color or grayscale photographs (halftones); keep to a minimum of 300 dpi.
• TIFF (or JPEG): Bitmapped (pure black & white pixels) line drawings; keep to a minimum of 1000 dpi.
• TIFF (or JPEG): Combinations bitmapped line/halftone (color or grayscale); keep to a minimum of 500 dpi.

Please do not:

• Supply files that are optimized for screen use (e.g. GIF, BMP, PICT, WPG); these typically have a low number of pixels and limited set of colors;
• Supply files that are too low in resolution;
• Submit graphics that are disproportionately large for the content.

Journal Editorial Standards

Peer Review

Journal of Artificial Intelligence for Medical Sciences applies a single-blind peer review process, meaning that the names of Reviewers are hidden from the Authors. All contributions will be initially assessed by the editor for suitability for the journal. Papers deemed suitable are then typically sent to a minimum of two independent expert reviewers to assess the scientific quality of the paper. The Editor is responsible for the final decision regarding acceptance or rejection of articles. The Editor's decision is final. Editors are not involved in decisions about papers which they have written themselves or have been written by family members or colleagues or which relate to products or services in which the editor has an interest. Any such submission is subject to all of the journal's usual procedures, with peer review handled independently of the relevant editor and their research groups.

Editorial Procedure and Timeline

After submitting an article, the Corresponding Author will receive a confirmation of receipt. Due to the many papers we are currently receiving, the peer review process may take up to 2-3 months, but this depends strongly on the subject and the details of the article. The journal's main policy is not to compromise on quality, so in some cases the review time can be longer. Once a paper has been accepted for publication, the Corresponding Author will be asked to sign a Journal Publishing Agreement (JPA) and - where applicable - to pay the Article Publication Charge (APC) for making the article open access. Upon receipt of the signed JPA and the APC payment, the accepted manuscript goes into production. Prior to publication, a set of page proofs in PDF format will be sent to the Corresponding Author via email for proofreading.

Authorship

All Authors should have made substantial contributions to each of the following: (1) the conception and design of the study, or acquisition of data, or analysis and interpretation of data; (2) drafting the article or revising it critically for important intellectual content; (3) final approval of the version to be submitted. The statement that all Authors have approved the final article should be true and included in the disclosure. 

Authorship Changes

Journal of Artificial Intelligence for Medical Sciences adheres to the COPE guidelines for authorship changes. Authors are expected to carefully consider the list and order of all the Authors of a manuscript before submitting it and to provide the definitive list of Authors at the time of the original submission. Any addition, deletion or rearrangement of Author names in the authorship list should only be made before the manuscript has been accepted and only if approved by the journal Editor. To request such a change, the Editor must receive the following from the Corresponding Author of the manuscript: (i) the reason for the change in the authorship list; and (ii) written confirmation – via email or letter – from all Authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of Authors, this includes confirmation from the Author being added or removed. Only in exceptional circumstances will the Editor consider the addition, deletion or rearrangement of Authors after the manuscript has been accepted. While the Editor considers the request, publication of the article will be suspended. If the article has already been published in an online issue, any requests approved by the Editor will result in a corrigendum.

Journal Ethical Standards

Journal of Artificial Intelligence for Medical Sciences adheres to the ethical standards as outlined in the guidelines of the Committee on Publication Ethics (COPE). 

Human Subjects

If the work submitted involves the use of human subjects, Authors should ensure that the research described has been carried out in accordance with the Ethical Principles for Medical Research Involving Human Subjects (Declaration of Helsinki) of the World Medical Association. The manuscript should adhere to the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly work in Medical Journals of the International Committee of Medical Journal Editors (ICMJE) and aim for the inclusion of representative human populations (sex, age and ethnicity) as per these recommendations. The terms ‘sex’ and ‘gender’ should be used correctly. Authors should include a statement in the manuscript that informed consent was obtained for experimentation with human subjects. The privacy rights of human subjects must always be observed. 

Informed Consent and Patient Details

Studies on patients or volunteers require ethics committee approval and informed consent, which should be documented in the manuscript. Appropriate consents, permissions and releases must be obtained where Authors wish to include case details or other personal information or images of patients and any other individuals in their article. Written consents must be retained by the Authors, but copies should not be provided to the journal. Only if specifically requested by the journal in exceptional circumstances (e.g. if a legal issue arises) the Authors must provide copies of the consents or evidence that such consents have been obtained.

Unless you have prior written consent from the patient, or the next of kin where applicable, all personal details or personally identifiable information of any patient included in any part of the article and in any supplementary materials (including all illustrations and videos) must be removed before submission. Formal consents are not required for the use of entirely anonymized images from which the individual cannot be identified, such as x-rays, ultrasound images, pathology slides or laparoscopic images, provided that these do not contain any identifying marks and are not accompanied by text that might identify the individual concerned. If consent has not been obtained, it is generally not sufficient to anonymize a photograph simply by using eye bars or blurring the face of the individual concerned. 

Competing Interests

Authors are requested to disclose interests that are directly or indirectly related to the work submitted for publication. Interests within the last 3 years of beginning the work (conducting the research and preparing the work for submission) should be reported. Interests outside the 3-year time frame must be disclosed if they could reasonably be perceived as influencing the submitted work. Disclosure of interests provides a complete and transparent process and helps readers form their own judgments of potential bias. This is not meant to imply that a financial relationship with an organization that sponsored the research or compensation received for consultancy work is inappropriate.

Editorial Board Members and Editors are required to declare any competing interests and may be excluded from the peer review process if a competing interest exists. In addition, they should exclude themselves from handling manuscripts in cases where there is a competing interest. This may include – but is not limited to – having previously published with one or more of the authors, and sharing the same institution as one or more of the authors. Where an Editor or Editorial Board Member is on the author list they must declare this in the competing interests section on the submitted manuscript. If they are an author or have any other competing interest regarding a specific manuscript, another Editor or member of the Editorial Board will be assigned to assume responsibility for overseeing peer review. These submissions are subject to the exact same review process as any other manuscript. Editorial Board Members are welcome to submit papers to the journal. These submissions are not given any priority over other manuscripts, and Editorial Board Member status has no bearing on editorial consideration.

Interests that should be considered and disclosed but are not limited to the following:

Funding: Research grants from funding agencies (please give the research funder and the grant number) and/or research support (including salaries, equipment, supplies, reimbursement for attending symposia, and other expenses) by organizations that may gain or lose financially through publication of this manuscript.

Employment: Recent (while engaged in the research project), present or anticipated employment by any organization that may gain or lose financially through publication of this manuscript. This includes multiple affiliations (if applicable).

Financial interests: Stocks or shares in companies (including holdings of spouse and/or children) that may gain or lose financially through publication of this manuscript; consultation fees or other forms of remuneration from organizations that may gain or lose financially; patents or patent applications whose value may be affected by publication of this manuscript.

It is difficult to specify a threshold at which a financial interest becomes significant, any such figure is necessarily arbitrary, so one possible practical guideline is the following: "Any undeclared financial interest that could embarrass the author were it to become publicly known after the work was published."

Non-financial interests: In addition, authors are requested to disclose interests that go beyond financial interests that could impart bias on the work submitted for publication such as professional interests, personal relationships or personal beliefs (amongst others). Examples include, but are not limited to: position on editorial board, advisory board or board of directors or other type of management relationships; writing and/or consulting for educational purposes; expert witness; mentoring relations; and so forth.

Primary research articles require a disclosure statement. Review articles present an expert synthesis of evidence and may be treated as an authoritative work on a subject. Review articles therefore require a disclosure statement.Other article types such as editorials, book reviews, comments (amongst others) may, dependent on their content, require a disclosure statement. If you are unclear whether your article type requires a disclosure statement, please contact the Editor-in-Chief.

Please note that, in addition to the above requirements, funding information (given that funding is a potential competing interest (as mentioned above)) needs to be disclosed upon submission of the manuscript in the peer review system. This information will automatically be added to the Record of CrossMark, however it is not added to the manuscript itself. Under ‘summary of requirements’ (see below) funding information should be included in the ‘Declarations’ section.

Summary of requirements

The above should be summarized in a statement and placed in a ‘Declarations’ section before the reference list under a heading of ‘Funding’ and/or ‘Competing interests’. Other declarations include Ethics approval, Consent, Data, Material and/or Code availability and Authors’ contribution statements.

Please see the various examples of wording below and revise/customize the sample statements according to your own needs.

When all authors have the same (or no) conflicts and/or funding it is sufficient to use one blanket statement.

Examples of statements to be used when funding has been received:

• Partial financial support was received from [...]
• The research leading to these results received funding from […] under Grant Agreement No[…].
• This study was funded by […]
• This work was supported by […] (Grant numbers […] and […]

Examples of statements to be used when there is no funding:

• The authors did not receive support from any organization for the submitted work.
• No funding was received to assist with the preparation of this manuscript.
• No funding was received for conducting this study.
• No funds, grants, or other support was received.

Examples of statements to be used when there are interests to declare:

• Financial interests: Author A has received research support from Company A. Author B has received a speaker honorarium from Company Wand owns stock in Company X. Author C is consultant to company Y.

           Non-financial interests: Author C is an unpaid member of committee Z.

• Financial interests: The authors declare they have no financial interests.

           Non-financial interests: Author A is on the board of directors of Y and receives no compensation as member of the board of directors.

• Financial interests: Author A received a speaking fee from Y for Z. Author B receives a salary from association X. X where s/he is the Executive Director.

           Non-financial interests: none.

• Financial interests: Author A and B declare they have no financial interests. Author C has received speaker and consultant honoraria from Company M and Company N. Dr. C has received speaker honorarium and research funding from Company M and Company O. Author D has received travel support from Company O.

           Non-financial interests: Author D has served on advisory boards for Company M, Company N and Company O.

Examples of statements to be used when authors have nothing to declare:

• The authors have no relevant financial or non-financial interests to disclose.
• The authors have no competing interests to declare that are relevant to the content of this article.
• All authors certify that they have no affiliations with or involvement in any organization or entity with any financial interest or non-financial interest in the subject matter or materials discussed in this manuscript.
• The authors have no financial or proprietary interests in any material discussed in this article.

Authors are responsible for correctness of the statements provided in the manuscript. See also Authorship Principles. The Editor-in-Chief reserves the right to reject submissions that do not meet the guidelines described in this section.

Open Access & CC License

All articles which are published in Journal of Artificial Intelligence for Medical Sciences  are open access, meaning that they are freely, immediately and permanently accessible on the platform. A Creative Commons (CC) user license defines how end users can subsequently reuse the articles. All articles in Journal of Artificial Intelligence for Medical Sciences are published under the CC BY-NC 4.0 license, meaning that end users can freely share an article (i.e. copy and redistribute the material in any medium or format) and adapt it (i.e. remix, transform and build upon the material) on the condition that proper attribution is given (i.e. appropriate credit, a link to the license and an indication if any changes were made; all in such a way that does not suggest that the licensor endorses the user or the use) and the material is only used for non-commercial purposes. Note that Authors must accept this CC license upon submission of their paper.

Post-Acceptance Rights

For articles published in Journal of Artificial Intelligence for Medical Sciences, the journal uses an exclusive license agreement to define the post-acceptance rights. Under this license, Authors grant the following rights to the journal owner:

• The exclusive right to publish and distribute the article, and to grant this right to others, including for commercial purposes.
• The right to publish and circulate the article as open access under the Creative Commons Attribution-NonCommercial 4.0 (CC BY-NC 4.0) license.
• The right to provide the article in all forms and media so that the article can be used on the latest technology even after publication.
• The authority to enforce the rights in the article, on behalf of the Authors, against third parties, for example, in the case of plagiarism or copyright infringement.

As an Author, you (or your employer or institution) also retain certain rights:

• The right to reuse the article in the same ways as is permitted to third parties under the relevant user license, so long as it contains the end user license and a DOI link to the version of record on the platform.
• The right to retain patent, trademark and other intellectual property rights (including research data).
• The right to proper attribution and credit for the published work.
• The right to personal use of the article, either in full or in part, for a wide range of scholarly non-commercial purposes such as: (i) use in classroom teaching – including distribution of paper or electronic copies; (ii) distribution of copies to research colleagues for their own personal non-commercial use; (iii) inclusion in a thesis or dissertation – provided this is not to be published commercially; (iv) use in a subsequent compilation of the Author’s works; (v) expanding the article to book-length form; (vi) preparation of other derivative works which are not for commercial use; and (vii) otherwise using or re-using portions or excerpts in other works.

Upon acceptance of an article, Authors will be asked to complete a Journal Publishing Agreement. The Corresponding Author will receive an email acknowledging acceptance of the manuscript together with a Journal Publishing Agreement form or a link to the online version of this form. Note that production for an accepted article will be kept on hold until the signed agreement has been returned.

Article Proofs

Upon receipt of the signed Journal Publishing Agreement, the accepted manuscript is sent to production for typesetting in accordance with the journal style. A set of page proofs in PDF format is subsequently sent to the Corresponding Author via email, or a link will be provided in the email so that Authors can download the files themselves. Authors are provided with PDF proofs which can be annotated. For this, you will need Adobe Reader version 7 (or higher) which can be downloaded for free from https://get.adobe.com/reader (for system requirements please check this page). Instructions on how to annotate PDF files will accompany the proofs and can also be found here. Authors which do not wish to use the PDF annotation function, may list their corrections (including replies to questions on a query form where applicable) and return them to us in an email. Please list your corrections quoting line numbers in this case. Note that article proofs should only be used for checking the typesetting, editing, completeness and correctness of the text, tables and figures. Significant changes to an article as accepted for publication will only be considered at this stage with permission from the Editor.

The production team will do their best to get your article published quickly and accurately. To support this, Authors are requested to return all their proof corrections within 3 working days. It is the Author’s responsibility to ensure that all corrections are sent back in one go: please check carefully before replying to the email, as any subsequent corrections cannot be guaranteed. Note that the Editors of the journal may proceed with the publication of your article if no (timely) response is received.

Articles in Press

To accelerate the online publication of accepted manuscripts, this journal supports the concept of “Articles in Press”. These are accepted peer-reviewed articles that have not yet been assigned to any volume/issue, but which are already citable using a DOI (for more information about DOIs, please visit http://www.doi.org/). An accepted article will be published online under ‘Articles in Press’ as soon as an uncorrected proof has been produced. This is the first version of the article which is citable using the DOI. Subsequently, once the corrected proof has been received the uncorrected version will be replaced by the corrected one. Note that once the final published version of the article (the ‘version of record’ or VOR) has been released and assigned to a volume/issue, the article can also be cited using issue and page numbers.

Responsible Sharing

Journal of Artificial Intelligence for Medical Sciences supports responsible sharing of the content published in the journal. Authors who publish in the journal can share their research in various ways depending on the article version they wish to share.